Job Profile:

• Report to the chairman and often liaise with board members
  
• Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points
  
• Ensure policies are kept up to date and approved by the committee
  
• Maintain statutory books, including registers of members, directors, and secretaries
  
• Deal with correspondence, collate information and write reports, communicate decisions to relevant company stakeholders
  
• Contribute to meeting discussions, and when required advise members of the legal, governance, accounting, and tax departments of the implications of proposed policies
  
• Monitor changes in relevant legislation and the regulatory environment and take appropriate action
  
• Liaise with external regulators and advisers, such as lawyers and auditors
  
• Take responsibility for the health and safety of employees and manage matters related to insurance and property
  
• Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements
  
• Pay dividends and manage share option schemes and take a role in share issues, mergers, and takeovers
  
• Maintain the register of shareholders and monitor changes in share ownership of the company
• is a publicly listed company
  
• Monitor the administration of the company's pension scheme
• this may be a requirement in some smaller companies
  
• Enter into contractual agreements with suppliers and customers.
  
• Manage the office space and deal with personnel administration and insurance for employees, equipment, and premises
  
• Oversee PR relating to aspects of financial management.